Ability to email pay slips

Go to:

• Payroll menu > Pay Run > select company > enter date > Update

  OR

• Payroll menu > Employee Details > select company > select employee > Activity > enter date range > select pay transaction > Reports > Pay Slip

  OR

• Payroll module > Reports menu > Pay Slips.

You can now email employees' pay slips, saving you both time and money. In order to do this, you must have entered the employee's email address on the Employee Details window.

Pay Run

Go to: Payroll module > Reports menu > Pay Slips

There are a number of changes that have occurred to the Pay Run function, listed below.

The Pay Slips options has been removed from the Pay Reports window, when you click Reports from the Employee Pay List window. You can now print or email pay slips after the Update has been completed.

Pay Reports window in previous window.

Additional options have been added to prompt to print pay slips:

• Ability to email the pay slip.
• Ability to hide leave totals, including holiday, time in lieu and sick.

Prompt in previous version:

If all employees on the pay run list have an email address, VisionVPM will not display the Set report destination window.

However, if you have employees that do not have an email address and you need to print their pay slips, you can select Printer as per the previous version.

VisionVPM will then open the Mail Merge window, from where you can select an existing email template or create a new email and then send.

Please note, for further information on creating email templates please contact the Provet IT Service Desk.

Printing pay slip from Employee's Activity window

1. Go to: Payroll menu > Employee Details > select company > select employee > Activity > enter date range > select pay transaction > Reports > Pay Slip.
2. From the Set report destination window, select Email PDF.
3. You can then either select an email template which you have previously created or click OK.

   

   • The Mail Merge window will be displayed.
   • If you had selected an existing email template in the previous step, this template this will be displayed, otherwise a blank window will be displayed, from where you can create and save an email template.

   

4. When you have entered the body of the email, click Send.

Emailing multiple pay slips

Go to: Payroll module > Reports menu > Pay Slips.

An Email the report if the employee has an email address check box has been added to the Select Date Range window.

When selected, and if there are employees with an attached email address and pays in the selected date range, VisionVPM will open the Mail Merge window from where you can either select an existing email template or enter a new email and then Send the emails.

Employee Code on email

Please note if you have selected the Append the client code into the subject line check box on the Clients > Email / SMS Options > Email Setup > Email settings window,, then VisionVPM will display the employee's code in the Subject line on the email: