Ordering stock manually

This section describes how to reorder stock manually.

To insert goods to order

1. Go to: Main menu > Stock module > Stock menu > Stock Ordering > Goods on Order.
   • Please note, the Goods on Order window can be maximised if required.

   

2. For each stock item you wish to order, in the Stock Code field, type the first few characters of the code, and click the Stock Code arrow, and then select the stock item that you wish to order.
   • The Description and Pack Size fields are populated automatically when a Stock Code is selected.
3. In the Dept field, type the department code to which the stock item relates, then in the User field, type the code of the user who is entering the goods on order.
   • The Supplier field is populated automatically with the Preferred Supplier code. This can be overtyped if required.
4. In the Order field, type an order number for the goods, then in the Date field, type the date of the order.
   • If you are using e-Order and the stock item you are entering has Provet as its Preferred Supplier, you can only enter a numerical order number. If you enter a letter as part of the order number, VisionVPM will display the following message:

   

   • You will have to remove the letters from the field in order to continue processing the stock order.
5. In the Qty (pks) field, type the number of packs you wish to order, and press ENTER.
6. The Qty (units) field is populated automatically with the number of units. This amount is the sum of the stock item's pack size multiplied by the number of packs you entered in the Qty (pks) field.
   • Note: To print the goods on order list, click Print List.
   • Note: To print the order, select the stock items that you wish to print, and click Print Order.
   • Note: To delete a stock item that is no longer required, select the stock item and click Delete.
   • Note: To recalculate the Backorder Qty field on the Stock Details window for all stock items on the Goods on Order window, click Recalc Backorder.
   • Note: To send an e-Order to Provet or an order to SVS, click eSend Options.
7. When an order has been created and the Show order instructions check box has been selected the Order No's will appear in blue on the Goods on Order Window.