To enter a Cashbook Payment

1. Go to: Main menu > General Ledger module > General Ledger menu > Cashbook Payments.
2. From the Cashbook Payment List window, click Insert.

   

3. In the Number field, type a reference for the cashbook entry.
4. The default department code will be automatically displayed in the Department field.

   Note: There must be a department code if the Analysis by Department check box has been selected in Main menu > Maintenance module > Maintenance menu > System Defaults > System tab.

5. The default bank account will be automatically displayed in the Bank A/c field.

   To select a different bank account from which the payment will be taken, click the Bank A/c arrow, and double-click the required bank account.

6. The Date field will automatically display today's date, however, this can be overtyped.

   Optional: Click the Name arrow, and then from the Payee/Drawer List window, select the payee for the payment, or simply type the drawer name into the long field if they have not been loaded.

7. For each line of the payment, click the Account arrow, and double-click to select appropriate general ledger code for the payment.

   The Description field will automatically display the name of the general ledger account.

8. In the Dept field, type the department number to which the current line of the deposit relates.

   Note: You do not need to enter a department code on each line unless you are separating a single cashbook deposit to multiple departments.

9. In the Nett or Amount field, type the amount of the payment.
10. Click Save.