GST is calculated on either an invoice basis or a payments basis. You can find out which method your clinic uses by going to Main menu > Maintenance module > Maintenance menu > Company Information.
The VisionVPM GST report will produce the correct information for you to pay the taxation office, providing you use the Clients module and either the Suppliers module or General Ledger cashbooks for ALL deposits and withdrawals to your bank account.
Before printing your GST report you should always run the GST Reconcile procedure to ensure your GST is correct.
The following items can cause your GST to be incorrect:
Entering data into a previous period
Forgetting decimal points when entering cheques
Forgetting something that should be zero rated for GST
Entering an item against the wrong general ledger code.
Posting an entry directly to the GST control account.
To Reconcile GST
Go to: Main menu > General Ledger module > Reports menu > GST Reconcile.
In the Date Selection window, in the Date fields, type a date range for the GST reconcile and click OK.
Transactions that have an imbalance between the GST portion of the entry and the GST control account will be displayed.
If you have paid GST to the Inland Revenue Department by a Cashbook payment to the GST Control Account, this transaction will appear in the list, as above. This transaction is not a problem and can be ignored.
Please note that this payment will not appear on the GST Report.
If you post into a separate GST paid account then this entry will not be displayed in the GST reconcile report.
If other entries are displayed you need to investigate and if you are unable to find the discrepancy you are looking for, click Print List, and call the Provet IT Service Desk for assistance.
Once your GST has been reconciled satisfactorily, you can proceed to printing the GST Report.
To Print a GST Report
Go to: Main menu > General Ledger module > Reports menu > Financial Reports > GST Report.
In the Date Selection area of the Financial Report Selection window, enter the required dates for the report in the From and To fields.
Select GST Report and select Invoice or Payment, depending on which method the clinic uses to pay its GST.
Optional: To print a GST report for an individual clinic, select the Selected Clinic check box and then double-click to select a clinic.
From the Set report destination window, select a report destination, and click OK.
Optional: To print a full audit trail of all transactions that include GST, click Yes to the prompt:
Click No to display only the totals of GST that have been collected and paid.
The report will print to the selected destination.
