Using the hospitalised invoice

A hospitalised invoice is available in VisionVPM. This provides an option to group all charges for a hospitalised animal onto a single invoice. This should make it easy for the client (fewer pieces of paper) and easy for the clinic to ensure everything has been charged.

• After the animal has been admitted to hospital, the first invoice created becomes the Hospitalised Invoice. Subsequent additions to the invoice from the clinical record will generate the following prompt to add to the Hospitalised invoice:

  

From the Invoice Options window, you can choose to start a new invoice

OR

If the current clinical record invoice link is different to the Hospitalised invoice, you can link to the current clinical invoice.

OR

When an animal is already in hospital and the Hospitalised Invoice has been created, you can choose to start a new clinical record for each day the animal is in hospital, but still add any charges to the original Hospitalised Invoice.

In the case where the animal is still hospitalised in VisionVPM but has been physically discharged and the animal has another consult, you would want to select Start a new invoice, but do not select Set as the Hospitalised invoice. In this example, the new invoice will not become part of the hospitalised invoice, as it is unrelated.

To enable the option Add to current clinical record , the following sequence has to happen:

• The animal has been admitted to hospital and an initial clinical record and invoice created – this would be the Hospitalised Invoice by default.
• A second clinical record would have been created for the same animal and the option 'start a new invoice' would have been selected.
• You have further items to add to an invoice and at this point the system does not know whether you want to add these drugs to the original hospital invoice or the second invoice created.

The prompt will now be displayed and the option Add to current clinical record will be enabled. This means that you will be able to select which invoice these drugs are to be added to: the Hospitalised invoice (on the first clinical record) or the current clinical record.

You can choose to add to the Hospitalised Invoice from the Admission List.

Hospitalised Invoices may be generated over several days and the invoice added to on a daily basis. To assist with presentation of the invoice, you can create a stock record called DATE. When entered on the invoice, this will automatically drop the line down and display the date.

• This stock item should be set up with a stock code of DATE. The stock description should contain the field [#D] and this will be automatically populated with today's date.

  

• This stock item will display on the invoice as shown below:

  

• During the animal's stay in hospital, the date and time of the hospitalised invoice are shown in red on the animal's history.

  

When an animal is discharged from Hospital, a prompt is given as to whether you want to view/print the hospital invoice.

Please note: all hospitalised invoices will be marked as Incomplete by default.