Emailing

Before you attempt to email your suppliers you should run the Validate Email Addresses procedure. This procedure will check to see if all your supplier email addresses are valid.

To run this procedure go to: Main menu > Maintenance menu > Database Maintenance > Supplier Maintenance > Validate Email Addresses.

Click Yes to the following prompt:

If VisionVPM detects invalid email addresses, a report similar to the one below will be printed:

You should correct all invalid email addresses.

To email your suppliers

1. Clear all suppliers that do not have an email address.

• The easiest way to do this is to click the Email column which sorts the list by email address, select all suppliers that do not have an email address and click Clear.
• If you have any incorrect email addresses, VisionVPM will display the following prompt:

• Click Yes and VisionVPM will display the incorrect email addresses:

• You should correct the email address(es) and run the procedure again.

2. When you have corrected the email addresses, click Email.

• The following window will be displayed:

3. Enter the details and click Send.