To set up an RVM Authorisation

Go to: Clients menu > Client Details > select client > RVM.

1. From the RVM List window, click Insert
2. From the RVM Details window, click the Product Code arrow and select the product you are going to dispense.
3. Click the Animal Name arrow, and select the animal to whom you will be dispensing the product.
   • This might be for a herd, or individual animal.
   • For large animal clients it is advisable to name the animal or group of animals, for example, dairy herd or calves, that the product is being prescribed for.
4. In the Qty Allowed field, type the total amount approved for dispensing over the whole period.
5. In the Start date field, type the date this authority was put in place.
   • VisionVPM will default the End Date to what has been set as default period, as described above. This will either be six months or 12 months.
   • You can also select to change the End Date if necessary.
6. In the Vet Code field, enter the code for the prescribing vet.
   • The vet code should always be entered.
7. To display a message on the invoice whenever the stock item is sold, click the Message arrow, and select the invoice message.
   • The Message list gives access to invoice and stock messages, for example, withholding periods or product information.
8. The Instructions field displays any warnings that have been entered in the Label Warning field on the Stock Details window.
9. In the Condition field, type any further information to be provided to facilitate and explain the need for the PAR.
10. If the RVM authority is to be effective immediately, ensure the Inactive check box is unselected.
11. Click Save.

Results

An RVM authorisation will be loaded on this client's record linked to the appropriate animal. When the client comes in asking for a 'repeat prescription' or more medication, the information can be quickly and easily found from the client record and there is evidence that the veterinarian has already approved it. If the authorisation has expired, or if the full amount has already been dispensed, VisionVPM will prompt the staff member who can then contact the veterinarian about how to proceed.

Once an RVM authorisation has been created for a product under any client, the product will require an RVM authorisation for all other clients. Any time the product is sold without being connected to a consultation (animal record) the following prompt will appear:

Medications can also be identified as RVM products on the Stock Details window.