Save Till Balance

In VisionVPM, the Till Balance contains the following payment types:

• Cash
• Cheque
• Manual Credit Card receipts.

The Till Balance does not contain EFTPOS or Direct Credit payments.

Saving the Till Balance is a required part of the banking process. There is provision in VisionVPM to change the amount you are banking.

When you save the Till Balance, VisionVPM moves the amount from the Till Balance account to the Safe Balance account. This action can be compared to removing your cash, cheque and manual credit card receipts from your cash draw to your safe.

Banking Procedure

Each time the till is balanced you should:

1. Remove the float.
   • The float should be a set amount and not included in your client payments.
   • For further information on setting up the float please refer to the General Ledger User Guide.
2. Count the cash and cheques.
3. Remove the cash and cheque from the till.
4. Replace the float in the till.

Go to: Clients menu > Daily Banking > Step 4: Save Till Balance.

• The Calculated Balance in Till and Actual Balance in Till amounts include all cash, cheque, and manual credit card receipts that have not yet been banked.

1. Type the total amount of cash, cheque, and manual credit card receipts that you will bank in the Total Taken for Banking field.
   • This should be the same amount as displayed in the Calculated Balance in Till field.
   • If you do not type the same amount as what is displayed in Calculated Balance in Till, the difference will be displayed in the Till Balance window the next time you do your banking. For example, if you only wish to bank yesterday's takings and you are processing the banking after you have received payments for the current day.
   • If the amount in the Calculated Balance in Till field is incorrect, you should contact the Provet IT Service Desk for assistance.
   • If, after discussing the situation with the Provet IT Service Desk you decide to change the amount displayed in Actual Balance in Till to an amount different to the Calculated Balance in Till, please be aware of the following consequence:
   • VisionVPM will move the discrepancy between the Calculated Balance in Till and the specified Actual Balance in Till to the Unders and Overs account.
2. Click OK.

Results

• The Total Taken for Banking amount will be transferred to the Safe Balance account.
• The cash component of the Total Taken for Banking amount will be displayed in the Cash field on the Bank Deposit Summary window.
• The cheque and manual credit card component of the Total Taken for Banking amount will be displayed in the Nett Cheque field on the Bank Deposit Summary window.