Saving the bank deposit is the final step of the banking. The Bank Deposit window gives the opportunity to adjust cheque totals and to add or remove cheques. If cheques are added or removed, the cash balance will be adjusted accordingly so that the banking total remains the same.
Ideally, you should save your till balance and complete your bank deposit at a similar time. Where clinics save their till balance at night and then complete the bank deposit the following day, they may find the till balance has changed because there have been additional payments (cheque or cash) since the till balance was saved.
Before you can save the bank deposit, you must have saved the Till Balance.
Go to: Clients menu > Daily Banking > Step 5: Save Bank Deposit.
The Bank Deposit window displays a list of unbanked cheques, and the total cash and cheque amounts that have not yet been deposited to the bank.
Ensure the Total, Cash and Nett Cheque match the amounts you will physically bank.
Cheques can be added to or deleted from the Bank Deposit. In either case the Cash will be adjusted accordingly so that the Total banking remains the same.
Click Insert to insert cheques – amount will be deducted from cash total so that the banking total remains the same.
To delete a cheque, double-click the cheque so that it is displayed in the header area. Delete the contents of each field, then press ENTER.
If you remove cheques from the bank deposit in error, the cheques details have to be reinserted manually using Insert.
Note: If you change the Total amount using the Adjust Total button, the difference will be entered back into your Till Balance.
Click Save to save the bank deposit and print the Bank Deposit Summary report.
Select a report destination, and click OK.
Two copies of the bank deposit summary will print to the selected location.
Click Yes to the following prompt only if you can verify that the cheque and cash totals are correct and two copies of the Bank Deposit Summary report have printed correctly.
Click No to cancel the bank deposit from being saved. Then make the required corrections and go through the procedure again, including saving the Till Balance if necessary.
Result
The Total amount from the Bank Deposit window will be displayed on the Unreconciled side of the Bank Reconciliation window.
