One-off client payment

A one-off payment can be defined as when a client comes into the clinic to make a payment on their account.

1. Go to: Clients menu > Client Details > select client > Payment.
2. Select the payment method of Cash, Eftpos, Cheque or Direct Credit.
   • Please note in the example below, Credit Card payments have been disabled.

   

Cash Payment

1. In the Cash Amount Paid field, type the amount of cash the client is paying off their account.
   • Optional: In the Tendered field, type the amount of cash the client has paid.
   • VisionVPM will display the amount of change owing in the Change Due field, if any.
2. Click the User arrow and select the user code.
   • Optional: In the Note field, enter any notes regarding this payment if required.
   • You can to choose to reallocate the payment to different invoices. See above for directions on processing these reallocations.
3. Click Save.

Eftpos Payment

1. In the Eftpos Amount Paid field, type the amount the client is paying off their account.
   • Optional: If the Cash Withdrawn field is enabled, in the Cash Withdrawn field, type the amount of cash the client has withdrawn, if any.
   • Optional: Click the Card Type arrow, and select the appropriate Card Type for this transaction.
2. Click the User arrow and select the user code.
   • Optional: In the Note field, enter any notes regarding this payment if required.
   • You can to choose to reallocate the payment to different invoices.
3. Click Save.

• Any electronic credit card transactions are considered Eftpos transactions.

Cheque Payment

1. In the Cheque Amount Paid field, type the amount the client is paying off their account.
   • If the client has a default bank account, VisionVPM will display these details.
   • Otherwise, in the Bank, Branch, and Name fields, type the bank, branch, and name that is displayed on the client's cheque.
   • If the client is paying multiple accounts with a single cheque, for the second and subsequent payments, select the Part of a previous cheque box.
2. Click the User arrow, and select the user code.
   • Optional: In the Note field, enter any notes regarding this payment if required.
   • You can to choose to reallocate the payment to different invoices.
3. Click Save.

Results

• The Balance Due field on the Client Details window will display the total of any outstanding invoices on the client's account. The payment will be displayed in the activity on the client record.
• The client's Balance Due will decrease by the amount of the payment.
• Any cheque and credit card payments will be displayed on the Bank Deposit Summary, which can be accessed from Clients menu > Daily Banking > Step 5: Save Bank Deposit.
• The Till Balance will be increased by the amount of the payment relating to the invoice if paid by cash, cheque or credit card.
• Eftpos payments will be transferred to the Eftpos Holding Account in the General Ledger.