Use the Supplier Payment Run to produce a list of suppliers who are due to be paid. The Supplier Payment List displays the total amount owing to each supplier, and this is separated into the current, one month, two month, and three month periods. It also displays the date the supplier was last paid.
You can view the method that will be used to pay each supplier, or edit the amount that you will pay a specific supplier. When the Supplier Payment Run is updated, you can display all direct credit payments as one amount on the bank reconciliation.
Before you can pay any Suppliers by the Credit Card payment type, you must first ensure you have a General Ledger account code that is appropriate to use. For example:
Credit Card Holding – Suppliers
Current Liability
Zero rated for GST
Enter this code in the Credit Card Holding Account field in Main menu > Maintenance Module > Maintenance menu > Account Defaults.
To Perform a Supplier Payment Run
Go to Main menu > Suppliers module > Suppliers menu > Supplier Payment Run.
From the Set Current Report Date window, type the closing date for the month you are paying suppliers into Enter closing date for Supplier Payment Run, for example, 31 December 07
Type the next available cheque number from your cheque book into Next Cheque No.
In Payment Date, type the date you are making the payments, for example, 20 January 08.
Click OK.
The Bank Account field displays the default bank account code; however, this can be overtyped.
Type your user code In the User Code field.
The Payment Dept field displays the default department code; however, this can be overtyped.
Optional: To only display supplier invoices for a particular clinic, select the Show Balances For check box, and then double-click to select the clinic.
From the Supplier Payment List window, select the suppliers you do not wish to pay, and click Clear Lines.
This would include those suppliers that you pay by cheque.
Note: To edit the amount you are paying a supplier, double-click the supplier, and then in the Total column, overtype the payment amount and press Tab.
To Print Chqs, a DC List, Chq List, or CC List (credit card), click the corresponding button, and then ensure that the printed reports are correct.
Click Save, and then click Yes to the prompt, If you want cheques printed make sure you print them before running this procedure. Continue?
From the Supplier Payments window, select from the following options:
Update Suppliers Using Cheque Payments.
Update Suppliers Using Credit Card Payments.
Update Suppliers Using DC Payments.
Supplier payments will be displayed individually on the bank reconciliation unless the Batch DC Payments on the bank Rec. option is selected.
Selecting Batch DC Payments on the Bank Rec displays the all the direct credit payments as a single amount on the bank reconciliation. In the Optional Batch No field, type a number which will be displayed on the Bank Reconciliation window.
Click OK.
Optional: To display the direct credit payments on the autobanking list, click Yes to the following prompt:
The supplier payments will be displayed on the Unreconciled side of the Bank Reconciliation window for the specified Payment Date.
If Yes was selected in the step above, the direct credit payments will be displayed in the Autobanking Entries window.
For each payment that is entered, the supplier's Balance Due will decrease by the amount of the payment and can be viewed on the Suppliers Activity window.
