You would insert a one-off payment for a supplier when, for example, you use a supplier irregularly and do not receive invoices and statements from the supplier or you are making an additional payment to a supplier. For your regular suppliers you would use the Supplier Payment Run to insert your payments.
Go to Main menu > Suppliers module > Suppliers menu > Supplier Payment > Insert.
From the Supplier Payment window, type the code of the supplier for whom you are inserting a payment into Code, or click the Code list arrow to select a supplier code.
Tab through so that the Name, Address, and Balance Owing fields display the supplier details and the amount they are owed.
The supplier's payment method is automatically selected (from the Supplier Details) however, you can select a different payment method if necessary.
In the Amount Paid field, type the amount you are paying the supplier.
Tab through to automatically populate the GST.
If you are sending the supplier a hand-written cheque, type the cheque number in Cheque Number.
In the Date field, type the date that the supplier is being paid.
Click the User field, and double-click to select your user code.
The Bank Account field displays the bank account from which the supplier payment is being made; however, this can be overtyped if you wish to pay from a different account.
The Department field displays the default department; however, this can be overtyped.
Click Save.
The supplier's Balance Due will decrease by the amount of the payment.
The payment will be displayed on the Unreconciled side of the Bank Reconciliation window.
