To create a template for A4 sheets of address labels
NB: This template has been set up using Microsoft Word 2003. If you have Microsoft Office 2007 please call our Support desk for assistance.
This is an alternative way of setting up VisionVPM to use sheet labels.
This method allows you to use the label setup in MS Word to define the label dimensions, simply by entering the label code. You can use different sizes and shapes of labels on A4 sheets and you can do more with the label font and layout.
To create a template for A4 label sheets
Run a marketing or reminder search to display a list of clients.
Click Merge and select Microsoft Word and click OK.
In the Document Name box, type a name for this template and click OK.
Note: Ensure there are no spaces in the document name.
MS-Word will open.
Click Tools > Letters and Mailings > Mail Merge. On the right-hand side of the screen you need to go back to step 1 of the Mail Merge Wizard.
Select Labels, and then click Next.
From the Mail Merge Wizard, click Label Options.
Select the type of label you are using, and then click OK.
Click Next until you get to Step 4 of the Mail Merge Wizard - Arrange labels.
Click Insert Merge Field.
Select each field that you want displayed on the label and click Insert.
When you have finished inserting your merge fields your label should look similar to the screen shot below:
From the Mail Merge Wizard, click Update all labels.
You will now have a sheet of address labels, similar to below.
Click File and then Save.
Close MS-Word.
The Word Merge Documents windows will be displayed.
Click Close.
You will be back at your results list.
To merge your marketing list to the labels template, click Merge > Merge to Microsoft Word > OK.
From the Word Merge Documents window, select the Automatically Merge Documents check box.
Double-click your address labels document.
Outcome
A sheet of address labels ready for printing.
Once this template has been set up it can be used for marketing mail outs and also for reminders.
