To create a Supplier Invoice for stock

1. Go to Main menu > Suppliers module > Suppliers menu > Supplier Details > select supplier > Invoice.
2. Type the Invoice number in the Invoice No field.
3. Type the date of the invoice and your user code into Date and User.
4. Tab through to automatically populate Department with the default department code.
5. For each line on the invoice, in the Stock Code field, type the first few characters of the stock code, and click the Stock Code arrow, and then double-click to select the stock item.
   • The associated GL A/c code, stock Description, Price, and Packsize fields are automatically populated.
6. In the Dept field, type the code of the department to which the item relates, if different to the Department field above.
7. In the Qty field, type the quantity of the stock item, which is displayed on the supplier's invoice and press TAB.
   • The Net, GST, and Total amounts at the bottom of the invoice are calculated automatically.
   • Note: If the calculated GST amount is different to that displayed on the invoice, overtype the GST amount.
   • Note: To clear a line from the invoice, select the line and click Clear Line.
   • Note: To clear all lines from the invoice, click Clear All.
8. To enter freight onto the invoice, click the GL Code arrow, and then from the GL Account List window, double-click to select the general ledger code for freight.
9. When all items on the invoice have been entered, click Save.

   

   • The invoice will be displayed in the supplier's activity.