You need to place stock on backorder when you have not received the full quantity of stock that you ordered. You can do this by changing the quantity received once you have created the supplier invoice.
Go to: Main menu > Stock module > Stock menu > Stock Ordering > Goods On Order.
From the Goods on Order window, click Select Lines.
From the Order Selection window, click the Order Number arrow, and select the order number you wish to view, and click OK.
Note: To view all items currently on order from a selected supplier, from the Supplier Code field, select a supplier.
From the Goods on Order window, click Create Supplier Invoice.
The Supplier and Date fields will be populated automatically with the supplier code and name, and today's date.
In the Invoice No. and Date fields, type the invoice number and date from the supplier's paper invoice.
Click the User arrow, and then double-click to select your user code.
Tab through to automatically populate Department field is automatically populated with the default department code.
For each stock item that you need to change, double-click the stock item and then in the Qty field, overtype the quantity with the correct quantity received.
The Net, GST, and Total amounts at the bottom of the window are calculated automatically.
If the calculated GST amount is different to that displayed on the invoice, in the GST field, overtype the GST amount.
To clear a line from the invoice, select the line and click Clear Line.
To clear all lines from the invoice, click Clear All.
To enter freight onto the invoice, in the GL Code field, type the freight GL code, and click the GL Code list arrow, and then from the GL Account List window, double-click to select the general ledger code for freight.
When all relevant items on the invoice have been changed, click Save.
The difference between the quantity ordered and the quantity received will be displayed on the Goods on Order and Stock Details windows and the Overall Stock Levels report.
