Laboratory Fees and Cremation fees and other charges where you do not purchase stock as such, should be dealt with in the following manner. While these items still have a sale price they should not appear on your stock take, and should not create a "negative sale" on your sales reports.
Create a Sales Group category
The Sales Group category allows you to group the various Lab Fees to facilitate analysis (if you do not have one already).
Go to: Main menu > General Ledger module > General Ledger menu > Chart of Accounts.
Click Insert.
In the Code and Description fields, type a code description for your Lab Fees. For example, Lab Fee Sales.
Select Sales.
Click Save.
Create a new stock item
Set up a stock item for each type of lab charge.
Go to: Stock menu > Stock Details > Insert a new stock item with the following:
Enter your Lab Fees Sales general ledger code that you created above.
Enter the Sales Price Inc amount that you charge your customers.
Note: If you want to track costs for these fees, enter a Pack Cost amount and ensure that you mark the stock item as a Consumable.
Click Save.
Create a Purchase Account
Set up a purchase account for payment of Lab Fees from a supplier.
Go to: Main menu > General Ledger module > General Ledger menu > Chart of Accounts.
Click Insert.
In the Code and Description fields, type a code description for your Lab Fees. For example, Lab Fee Purchases.
Select Purchase.
Click Save.
Entering a supplier invoice
When entering a supplier invoice, invoice straight to the general code for Lab Fee Purchases.
This method will ensure that your Lab Fees do not appear on your stock take, thereby throwing out your Stock Variance report.
If you wish to set up Cremation sales/purchases in the same manner replace the words Lab Fees with Cremation.
